Privacy Statement

The Artificial Intelligence and Systems Journal (AISJ) is committed to safeguarding the privacy of its users, including authors, editors, reviewers, and readers. This Privacy Statement outlines our data collection, processing, and protection practices in accordance with New Zealand’s privacy laws.

1. Data Collection

We collect personal data through:

  • User Registration: Name, email, affiliation, and account details.
  • Manuscript Submission: Contact details, manuscript information, and co-author data.
  • Review Process: Information about reviewers' expertise and evaluations.
  • Website Tracking: Cookies and analytics tools that collect IP addresses, browser types, and usage patterns.

2. Use of Data

Personal data is used to:

  • Manage manuscript submissions and the peer-review process.
  • Facilitate communication between authors, reviewers, and editors.
  • Send journal updates, call-for-paper announcements, and important notifications.
  • Improve website functionality and user experience.

AISJ does not sell or share personal information with third parties, except where required by law or with explicit user consent.

3. Data Storage and Security

We employ robust security measures to protect stored user data from unauthorized access, alteration, or disclosure.

4. Data Sharing

Personal information may be shared under the following conditions:

  • As required by New Zealand law.
  • With service providers assisting in journal operations, subject to confidentiality agreements.

5. Your Rights

Users have the right to:

  • Access their stored personal information.
  • Request updates or corrections to inaccurate data.
  • Request deletion of personal information under certain conditions.
  • Withdraw consent for data processing, where applicable.

For inquiries, please email privacy@aisystemsjournal.org.

6. Data Retention

We retain personal data only as long as necessary for journal operations or as legally required.

7. Cookies Policy

AISJ’s website uses cookies to enhance user experience and analyze website activity. Users can manage cookie preferences via browser settings.

8. Changes to this Privacy Statement

This Privacy Statement is subject to updates, with major changes communicated via our website or email notifications.

Contact Us:
Email: privacy@aisystemsjournal.org
Website: www.aisystemsjournal.org/privacy-policy